For governments, however, the intensity and responsibility increase to thousand folds as they have to secure every minute detail about their citizens and other matters of national and international interest. It is also important for the governments to ensure that the information which they have gathered is safe and secure enough.

NewGene has initiated a progressive digital solution for the storage of this crucial information. Traditional methods of documentation can be tiresome and risky owing to weather changes and natural calamities. Through the introduction of the technology of Microfiche, document storage shelf life is marginally increased.

Microfiche is a piece of film which can contain photomicrograph of pages of newspapers, catalog, or other documents. It also means to reproduce a document on microfilm. The advantages of microfiche are as follows – increased longevity, hassle-free storage, water-proof, storage space is increased, and highly secure.

Microfiche technology provided by us is very user-friendly owing to its customizable nature. You can now store all your documents and ledgers under a single micro-chip in a hassle-free manner and forget about all shelf-life-related worries!

Digitalization of e-Files/records can be made into any of the following categories:

Category-I (e-Files/records which are of historical importance and require permanent preservation).

Such files can be kept in the Department’s server for 10 years after which they will be transferred to the server of the National Archives of India.

Category-II e-Files/records of secondary importance and have a reference value for a limited period).

These files will be kept in Department’s server for 10 years and if they are required to be kept for more than 10 years then they will receive an up-gradation to Category-I.

What are the Permanent Records?

Public records include land records, land registration, birth certificate, aadhar card, school education, secondary school certificate, higher education certificate, technical education, medical education, EPF, ESIC, insurance, passport, death certificate, court records, hospital records, DC Office, City municipality, smart city, etc.

Financial Records include Banks, Financial Institutes, Tax, Customs, Central Excise, etc.

Investigation records record CBI, RAW, NIA, LokYukta, and Police records, etc.

Defense recordsinclude of all sorts including those which belong to the three services, DRDO, and Defence Production.

Research and development records such as ADA, HAL, NAL, ADE, GTRE, andLDRE, etc.

Important Records: Vidhan Sabha, Archival, Presidential Secretariat, Cabinet Secretariat, Raj Bhavan, Libraries Records, Museums andCoal plants, steel plants, and oil & gas plants.

Confidential Records containing confidential information of nuclear power and space projects.

Advantages of Microfiche and Microfilm technology

Space Convenient

The biggest advantage of microfiche is that it saves A LOT MORE SPACE as compared to hardware and digital storage. Digital storage also occupies a large area of space as multiple data centers have to be opened and multiple media (HDD, Tape Drives, and Laser Disks) are required for the storage process. Their equivalent can be found in the form of microfilms where hundreds of shelves housing thousands of files or large mainframe computers can be converted into a single compact shelf containing microfilms.

Longevity

Microfilms have been proven to have a life of 500 Years when compared to other storage media such as CDs, DVDs, HDDs, Tape Drives, and Paper.

Water-Proof

Microfilms are water-proof and cannot be harmed by water during floods.

Security

Microfilms are highly secure from manipulation and attacks from hackers, malware, viruses, and migration.

In India, various archives and departments of different states such as the Department of Administrative Reforms and Public Grievances • Manual of Office Procedures • National Archives of India • RBI Archives and • Defence Ministry, etc. have recommended microfilms as the medium for record preservation.

Also, various cities and governments of different states of India such as those of Delhi, Maharashtra, Tamil Nadu, Chennai, Bangalore, Thanjavur, and Mumbai, etc. have already opted for microfilming techniques for records preservation.

Now since we are clear on incorporating microfiche and microfilms for record-keeping and preservation, a question arises that whom to look for this purpose and the answer to which NewGene aims to provide the Government of India with reliable technological solutions, particularly in the form of microfiche and microfilming so that the Government can prepare itself to evade any major national disaster by ensuring the preservation of its documents. NewGene provides its customers with the most innovative technological solutions.

The biggest benefit which India will reap with our careful planning in budgeting and costing regarding the microfilming will be financial relief as there will be a very minimal infrastructure and maintenance cost. Electricity costs will be cut by more than fivetimes since the number of air conditions required to maintain the temperature will be reduced significantly. There will be no spending on Disaster Recover (DR) on-site maintenance and migration costs.